Englishहिंदीമലയാളം

How VioLedger works

VioLedger has five areas to learn: your own My Money book, Shared expenses, Teams, how My Money and Shared connect, and the settings in More. This guide goes through each one step by step, using the names of the buttons and switches you see in the app. Where a picture is a working sample, you can try it right here.

Every picture on this page is a sample with made-up names and numbers. Nothing you try here is saved or sent anywhere.

VioLedger is an Android app and a web app, in closed testing. Every step below works the same in the Android app and at app.violedger.com; on a computer you see a menu on the left instead of the bottom bar. Plan limits are planned for when plans start, and today nothing is limited. For the overview of features see the feature tour.

My Money

My Money is your own private book. Only you can see it: no group member, team officer or administrator can read your accounts, balances or entries. Entries are saved on your phone first and sent when you are online.

Your first account and the scope chips

  1. Open the My Money tab and tap Add. If you have no account yet, the New Account form opens first.
  2. Choose an Account Type, for example Bank or Cash, and type an Account Name.
  3. Enter the Starting Balance, the Currency (it starts as your default currency) and the Opening Date. Opening balances are not income or spending.
  4. Under Scope, choose where the account is offered: My Money, Shared and Teams. A new My Money account starts as My Money plus Shared.
  5. Check the details and tap Save.
  6. Add more accounts later from More, Master data, Accounts, with the round plus button.

Shared offers the account when you add a Shared expense to My Money. Teams never puts your money in a team: a team that picks the account gets its own account with the same name and type, starting at zero. Your balance stays private.

The currency of an account cannot be changed later. An account with entries can be archived, and it cannot be deleted. The screen hides accounts that are outside the section you are in until you switch on Show accounts outside this scope.

Try it Which accounts each section offers

Section

  • Wallet cashCash · ₹2,000My MoneyShared
  • SBI SavingsBank · ₹12,500My MoneyShared
  • Club floatCash · offered to teams you manageTeams

In the My Money section the Teams-only account Club float is hidden, and the line “Some accounts are hidden because they are not offered in this section.” appears with a Show them button. The switch Show accounts outside this scope shows it again.

Sample with made-up numbers.

Add an expense, then use Trash and Undo

  1. Tap Add on My Money and choose Expense. The same screen also offers Income and Transfer.
  2. Fill in Description, Amount, Category and Account. The date and time start as now.
  3. Tap Save. The message reads “Saved on this device. Syncs when connected.”
  4. To remove an entry, delete it. It moves to Trash and a message reads “Moved to Trash.” with Undo.
  5. Later, open the My Money side menu and choose Trash. Restore transaction brings an entry back. Delete forever removes it for good, and so does Empty Trash. That cannot be undone.
  6. To change an entry, edit it. The old entry stays in the history as reversed and one replacement takes its place.

VioLedger does not ask for a reason when you edit or delete. To be asked, switch on Ask for a reason when editing or deleting in More, Transaction preferences. A deleted Shared entry works differently: it stays visible in the group as deleted.

Try it Add an expense, delete it, then undo

Wallet cash

Cash
₹2,000

Trash is empty.

  1. Wallet cash starts at ₹2,000.
  2. Add Expense ₹450, Description Lunch: Wallet cash becomes ₹1,550.
  3. Delete it: “Moved to Trash.” with Undo. Wallet cash is ₹2,000 again and Trash holds the entry.
  4. Undo: “Entry restored.” Wallet cash is ₹1,550.

Sample with made-up numbers.

Credit cards

  1. Add an account of type Credit Card. It sits under Liabilities.
  2. In Card details, enter the Credit limit, Statement closing day and Payment due day. Enter Opening amount owed as a positive number.
  3. Set Payment reminder and Before due date, from Same day up to 14 days. Reminders need app reminders and Android notifications to be switched on.
  4. Choose the card as the Account of an expense. What you owe goes up and the available credit goes down. Over limit shows when you pass the limit.
  5. Repay the card with a Transfer from your bank account to the card.

A purchase counts as spending once. The repayment is a transfer, so it is not spending again. Reminders carry no account names or amounts and only remind you to check your statement. VioLedger does not pay the card or match your bank statement.

Example with made-up numbers: limit ₹50,000 and ₹18,000 owed. A ₹2,200 grocery purchase makes it ₹20,200 owed with ₹29,800 available. A ₹5,000 transfer from SBI Savings brings it to ₹15,200 owed.

Recurring entries

  1. On the entry screen tap Schedule and choose Once, Daily, Weekly, Monthly or Annually.
  2. Set the start date and time. Under Advanced you can add an end date.
  3. Choose Post automatically, which is on by default, or Review before posting. With review, balances change only after you tap Confirm on the due entry.
  4. Open Recurring schedules in the My Money side menu to Skip this occurrence, Edit future schedule, pause, resume or Delete schedule. Schedule history lists what posted.
  5. The Reminders tab lists scheduled entries that are due or coming in the next 30 days.

A skipped date posts nothing. A monthly entry on the 31st posts on the last day of a shorter month. An entry in review mode never posts by itself. Automatic entries post when the app is open or reopened, and for connected accounts from the server. Android may delay phone notifications.

Example with made-up numbers: House rent ₹15,000, Monthly, post automatically at 9:00 on the 1st. A receipt cannot repeat.

Budgets

  1. Open Budgets in the My Money side menu and tap Add budget.
  2. Choose the Category. A group counts everything inside it. For a final category you can switch on Include subcategories.
  3. Type the Amount and choose the Period: week, month, year or your own dates. Repeat for the next period is optional. Suggest fills in the average of your last three periods.
  4. The screen shows Spent, Remaining or Over budget by, and about how much you can spend a day.
  5. When you add an expense in a budgeted category, the form shows a budget notice. You can still save the entry.
  6. For a phone notice, switch on Tell me at 80% and 100% of a budget in More, Section settings, My Money, Money helpers. It is off by default.

The notice names the category and never an amount. It is sent when you save a new expense on that phone, and it needs phone notifications to be on. Two budgets for the same category cannot overlap in dates. Deleting a budget removes only the budget. A limit on the number of budgets is planned for the Free plan.

Try it A Food budget and its 80% notice

Food budget

Month · ₹6,000
Spent ₹4,800Remaining ₹1,200

Food budget is at 80 percent.

At ₹4,800 spent (80 percent) a notice says the Food budget is at 80 percent. At ₹6,000 it says a budget has been reached. This needs the switch Tell me at 80% and 100% of a budget, which is off by default.

Sample with made-up numbers.

Labels

  1. On the entry screen tap Add labels. You can use up to 8 labels on one entry, each up to 32 characters.
  2. Create one with New label. Label types group them: Vehicle, Trip, Project and Other labels.
  3. Manage the list in More, Master data, Transaction tags. A rename shows a preview of the affected entries.
  4. See them in Reports, By label.

Labels are private to My Money. An entry with two labels appears under each, and the total counts it once. Purpose mode in the Overview side menu adds the tags you choose to every new entry until you switch it off. Example with made-up numbers: Hotel ₹2,200 and Taxi ₹800 with the label Goa trip give ₹3,000 under Goa trip.

Reports

  1. Open Reports in the My Money side menu.
  2. Choose a view: Overview, By account, By category or By label. The period starts as Current month. Use Filters or the search box to narrow it.
  3. The Report options menu has Export PDF, Export CSV, Advanced reports and Import CSV.
  4. Advanced reports holds Trends and More reports, such as the account statement with a running balance, the year-end summary, net worth over time and the credit card statement.
  5. On an account statement, Reconcile with your bank lets you tick each movement you see on the bank statement. The cleared balance should equal the bank’s closing balance.

Every report is worked out on your phone from the entries you can read. An export is a statement. When plans start, the basic reports are planned for Free, standard reports for Plus, and label, tag and journal reports for Pro. CSV import is planned from Plus and export from Pro.

Hiding balances

  1. Tap the eye icon in the app bar of any tab. Its tooltip reads Hide balances.
  2. Amounts on Overview and My Money show as dots. Tap the eye again (Show balances) to see them.
  3. The choice is saved to your account and follows you to your other phones.

Balances are shown by default. Hide balances covers what is on the screen. Exports, reports and notification emails keep real amounts. Block screenshots in More, Account & security is a separate switch.

Try it The eye in the app bar

Net worth

₹14,500.00
  • SBI Savings₹12,500.00
  • Wallet cash₹2,000.00

With the eye switched on, every amount on Overview and My Money shows as dots until you tap it again.

Sample with made-up numbers.

Shared

Shared holds the money you split with other people. A person book is you and one other person. A group has several members. Each is its own book, and everyone in a book sees its entries and balances. Your My Money stays private.

Add a person

  1. Open the Shared side menu and tap Add person.
  2. In Name, email or phone, type the first letters of a name. Results come in this order: Already in your people, Connected through a group, On VioLedger.
  3. Searching VioLedger accounts by name needs at least 3 letters and shows up to 10 results. Each shows only a name and a masked hint, such as r***@gmail.com. Nobody’s full email or phone is shown.
  4. To find someone by contact, type the full email or phone number. Only an exact match finds an account.
  5. If nothing matches, the row reads Invite this person. You can also leave the contact blank and choose Add by name only.
  6. Choose the currency and tap Add person, or Add and invite.

Name search lists accounts whose profile name, or any word of it, starts with what you type. It is not a public directory, and there is no switch to hide your name from it. Searching never adds anyone by itself.

A person added by name only has no account and sees nothing until they are invited and join. An invitation is a link that opens the VioLedger page on Google Play. After installing and signing in, the person finds it under Invitations for me, matched by their verified email or phone. There is no code to type. A link lasts 7 days.

Try it Find a person by the first letters of a name

  • Typing “chi” lists Chitra Nair, c***@gmail.com, under On VioLedger, with other matches.
  • Typing “ch” lists nothing, because at least 3 letters are needed.

Sample with made-up numbers.

Create a group

  1. In the Shared side menu tap Create group. On the Groups filter, Add does the same.
  2. Type the Group name. A description, a photo, an icon (Trip, Home, Couple, Friends, Club, Family, Work or Other) and the currency are optional.
  3. Tap Add people to use the same search as above, or Invite via link. Then tap Done.
  4. The group header has Settle up, Balances, Totals and Charts.

A group has an administrator, who is the creator, and members. It has no President or Treasurer: those roles belong to Teams. The administrator can hand over administration. The other member must accept within 48 hours.

Anyone with the invite link can sign in, join and see the group’s shared history, so send it only to the person you mean. A limit of 2 groups you create is planned for the Free plan. People in a group are never limited.

Add an expense and the split modes

  1. In a group tap Add expense. For a person, tap Add, choose the person and tap Continue to expense.
  2. Type the Description and Amount, and check Paid by.
  3. Open the split summary and choose Adjust split: Equally, Unequally for exact amounts, By percentages, which must total 100, or By shares. Two shares pay twice as much as one. By adjustment adds extra amounts to an equal split of the rest.
  4. More than one person can pay. The payer amounts must equal the total.
  5. Tap the check to open the review, then tap Confirm.

For a person, a new entry starts as “You are owed the full amount”. For a group, it starts as you paid and everyone shares equally. Shares are rounded to the paisa so they always add up to the total. Each currency keeps its own balance. An edit or delete is saved as a reversal and, for an edit, a replacement, with a reason. The people in the entry are told.

Try it Split a bill three ways

Split

  • Ravi₹1,000.00
  • Anil₹1,000.00
  • Chitra₹1,000.00

  • Equally: ₹1,000.00 each.
  • Unequally: Ravi ₹1,200.00, Anil ₹1,000.00, Chitra ₹800.00.
  • By percentages 40, 30 and 30: ₹1,200.00, ₹900.00 and ₹900.00.
  • By shares 2, 1 and 1: ₹1,500.00, ₹750.00 and ₹750.00.
  • Every mode adds up to ₹3,000.00.

Sample with made-up numbers.

Who owes whom, and Simplify group debts

  1. On the Shared list, each row says Owes you, You owe or Settled up, separately for each currency.
  2. Inside a group, open Shared balances, or tap Balances, to see who owes whom. Totals shows the total expenses and Your share.
  3. Open Group settings and find Simplify group debts. It is on by default, and only the group administrator can change it.
  4. With it on, Suggested payments lists fewer payments. You can compare “Without simplification” and “With simplification”.

Suggestions never change the original expenses or anyone’s net balance. Each currency stays separate.

Try it Fewer payments in a group

Who owes whom

  • A owes B₹500
  • B owes C₹500

Net: A owes ₹500, B is even, C is owed ₹500.

Suggested payments

  • A pays C₹500

With Simplify group debts on, the suggestion is A pays C ₹500. With it off, A pays B ₹500 and B pays C ₹500. Everyone's net balance is the same either way.

Sample with made-up numbers.

Settle up and UPI

  1. Open the person or the group and tap Settle up. In a group, the menu also offers Record payment.
  2. Fill in Paid by, Paid to, Amount, the date and Notes.
  3. Pay outside VioLedger, then record the payment. If the other person has saved a UPI ID, Pay with a UPI app opens your UPI app with the payee and amount filled in. Copy UPI ID and Scan with another phone to pay are also there. Afterwards tap I have paid, record it.
  4. Settle all on the Shared list records one settlement in each book you share with a person. Only the net amount changes hands.

VioLedger cannot see whether a UPI payment went through. Check your UPI app, then record the payment here. UPI works in rupees only, and not every UPI app or bank accepts a pre-filled personal payment.

A payment clears existing debt only. It adds no spending or income, and you cannot record more than is owed. Save your own UPI ID in More, Account & security under My UPI ID. Only people you split money with can see it.

Reminders

  1. On a person who owes you, tap Remind.
  2. Remind in VioLedger sends a notice to their phone. It works once a day per person, shows no amount on the lock screen, and is not available if they have no VioLedger account.
  3. Send a reminder prepares a WhatsApp or email message for you to review and send yourself, once or repeating.
  4. The Reminders list in the Shared side menu has Review & send, Mark sent, Keep pending, snooze, Skip this occurrence, pause and Remove reminder.

A reminder never sends itself and never changes a balance. A WhatsApp reminder carries no UPI link. Only people who currently owe you are listed. Set the wording in More, Section settings, Shared, Payment reminders. A limit of 5 active reminders is planned for the Free plan.

Who can change entries

  1. In a group open Group settings and find Who can change entries. Only the administrator can change it.
  2. Choose Only the people in the entry, which is the default, or Any member of the group.
  3. The people allowed can edit, delete or reverse an entry. Everyone in the entry is told.

The people in an entry are whoever paid or has a share, plus the person who created it and the group administrator. A person book has no such setting: both people can change any entry. Nothing is edited in place, so the history is kept, and a deleted Shared entry stays visible in the group as deleted.

Teams

A team is a separate book for a club, committee, shop or project. What each person sees follows their role. The team’s money stays in the team’s own book, and Teams are never linked to My Money.

Items marked In the next update are built and are not available to everyone yet. They arrive with the next app update. This covers who sees balances, the approver choosing the account, Held by and Cash held by, Move full balance, Team money I hold, and Move to team.

Create a team and the Administrator

  1. Open the Teams tab and tap Create team.
  2. Type the Team name and choose the Team type and Base currency. A description and an image are optional. The base currency cannot change after the team has been used.
  3. Save, then add people from the Members tab.

You become the team’s Administrator, with full access whatever roles you hold. Administrator is not a role you assign. The tabs inside a team are Overview, Transactions, Accounts, Approvals, Contributions, Recurring, Reimbursements, Members, Assets, Reports and Settings. What each member sees depends on their role.

A team uses the plan of the person who created it, and members who only join use none of their own. For the Free plan, 2 teams and 200 team transactions a month per team are planned.

Roles and permissions

  1. Open the team, then Settings and Roles and access.
  2. The built-in titles are President, Secretary, Treasurer, Executive and Member. You can change a title for this team and use Reset to default to undo it, or use Add role to make your own.
  3. A person can hold several roles and gets all of their rights together.
  4. A custom role can have an end date and Most to spend directly (optional). Spending above that amount goes for approval. Income is not limited.
  5. The same screen has Allow approving your own entries, which is off by default, Close the books, Receipt needed above and Activity log.

The Treasurer role has one holder at a time and changes only by handover. Anyone who can add, approve or correct entries also sees the books.

Try it What each built-in role can do

Role

Permissions of each built-in role
PermissionAdministratorPresidentSecretaryTreasurerExecutiveMember
Add entries for approvalAdd expenses, income or transfers that wait for approvalYesYesYesYesYesYes
Add entries directlyAdd straight into the booksYesNoNoYesNoNo
Approve entriesApprove or reject entries others addYesYesNoYesNoNo
Correct any entryReverse or correct entries added by othersYesNoNoYesNoNo
See transactionsOpen the list of entriesYesYesYesYesYesYes
See balancesSee balances and totalsYesYesYesYesYesNo
See reportsOpen graphs and reportsYesYesYesYesYesNo
See sensitive detailsSee details the team marked as privateYesYesNoYesNoNo
Export dataDownload or share the booksYesNoNoYesNoNo
Manage accountsAdd and change the team's accountsYesYesYesYesNoNo
Manage membersAdd, invite and remove peopleYesYesYesNoNoNo
Manage rolesCreate roles and choose who holds themYesYesNoNoNoNo

The Administrator is the person who created the team and is not a role you can assign. Members see balances through the team switch described under Who sees balances.

Sample with made-up numbers.

Add an entry for approval

  1. Inside a team tap Add transaction and choose Income, Expense or Transfer.
  2. A person with only Add entries for approval sees Submit for approval. The message reads “Sent for approval. It is added to the books once approved.”
  3. A person with Add entries directly posts at once, unless the amount is over their direct limit.
  4. A waiting entry is only a request. It is in no balance or report until it is approved. Its author can Change it or Take back the request.
  5. After posting, only the author or someone with Correct any entry can change it. Others tap Ask to change or Ask to delete, and an approver decides.

Everything is a reversal plus a replacement, so the history stays. Receipt needed above lists spending above that amount without a receipt under Approvals. It does not block the entry. A waiting request cannot take receipts, so attach one after approval. People who manage roles and may see sensitive details can Hide from members an entry.

Approvals, and the approver choosing the account In the next update

  1. Open Approvals. Entries under Waiting for approval can be handled by people with Approve entries.
  2. Tap Approve or Reject. A rejection can carry a reason. You cannot approve your own entry unless Allow approving your own entries is on.
  3. For an income or expense request, the card shows Into account. It starts on the account the member chose, shown as “Chosen by member”.
  4. Pick another active account of the same team and the same currency if the money belongs elsewhere, then tap Approve.
  5. The card then reads “Chosen by member: X · Approved into: Y”, and the member’s notice says the entry was approved into Y.

Into account is offered for income and expense only. A transfer keeps the accounts it was entered with. An account from another team cannot be chosen.

Try it The approver chooses the account

Waiting for approval Waiting

  • Income from ChitraChosen by member: Team cash₹50

Team accounts

  • Team cash₹500
  • SIB team money₹500
  • Total₹1,000

Chitra's ₹50 income waits under Approvals and is in no balance. The approver picks SIB team money in Into account and taps Approve. SIB team money becomes ₹550, Team cash stays ₹500 and the total is ₹1,050.

Sample with made-up numbers.

Split a fund between accounts In the next update

  1. Inside a team tap Add transaction and choose Transfer.
  2. Choose the From account and the To account.
  3. Under the destination, tap Move full balance. The button also shows the amount, for example “Move full balance · ₹25,000”. It fills in the whole balance of the source account, and it shows when you can see balances and the balance is above zero.
  4. To spread the money over two accounts, enter part of it in the first transfer and use Move full balance on a second transfer for the rest.
  5. Save each transfer.

A transfer between two team accounts moves money inside the team. The total stays the same.

Try it Move a whole balance into two accounts

Team accounts

  • ISM fund account₹25,000
  • SBI team money₹0
  • Team cash₹0
  • Total₹25,000

Transfer from ISM fund account

Move ₹15,000 to SBI team money, then use Move full balance to send the remaining ₹10,000 to Team cash. The three accounts always add up to ₹25,000.

Sample with made-up numbers.

Who sees balances In the next update

  1. Open Roles and access. You need the Manage roles permission.
  2. Members can see balances is on by default for every team. Every member then sees the team accounts and balances.
  3. Switch it off and plain members see entries only. They see no balances, graphs or books.
  4. Members see each account’s amount appears while the first switch is on, and it is on by default. Switch it off and members see only the team total.

The second switch changes what is shown and locks nothing. People who can see entries can still add them up, and people who can see the books still see each account. Reports, exports, statements and sensitive details each keep their own permission: See reports, Export data and See sensitive details.

Try it What a plain member sees

What a member sees

  • SBI Club account₹25,000
  • Club cash₹8,800
  • Cash held by Meera₹0
  • Team total₹33,800
  • Both switches on (the default): the member sees every account with its amount.
  • Members see each account's amount off: the member sees only the team total, ₹33,800.
  • Members can see balances off: the member sees entries only, with no balances, graphs or books.

Sample with made-up numbers.

Who holds the money: Held by and Cash held by In the next update

  1. Open an account in Accounts and set Held by to an active member. The list reads “Held by Anil”, or “Held by You” for yourself.
  2. For a member who collects cash, open Members, the member’s menu, then Add cash account for this member. This creates Cash held by Anil in the team’s currency. A member can have only one such active account.
  3. Anil opens the account and taps Confirm what I hold, then enters Amount you hold. It is saved as stated and time-stamped, and shows as “Confirmed by the holder”.
  4. To hand the cash over, add a Transfer to another team account and use Move full balance.
  5. If a holder leaves, removing them shows a warning that they still hold team money. Move it to another account first. The account keeps their name with “(no longer in the team)” until you name a new holder.

Held by is a label with a confirmation. It is not a lock. Confirming changes no balance, only the holder can confirm, and naming a new holder clears the confirmation.

Team money I hold In the next update: if you hold team money, your My Money Accounts screen offers Show team money I hold, which is off by default. The rows are read-only, labelled “Held for” the team, and are never part of your balance or net worth.

Try it Cash held by a member

Cash held by Anil

Held by Anil
₹6,500

Balance in the team books

Not confirmed by the holder yet.

  • Cash held by Anil shows “Held by Anil” and ₹6,500 in the team books.
  • Anil taps Confirm what I hold and enters the amount. It shows as confirmed by the holder. No balance changes.
  • If Anil leaves, the account keeps his name with “(no longer in the team)” and the team is warned to move the money. Naming a new holder clears the confirmation.

Sample with made-up numbers.

Contributions and dues

  1. Open Contributions. The treasurer taps Add collection, names it, chooses Everyone pays or selected people, sets the Amount for each person, How often and Ends.
  2. Dues are made for you. Members can be reminded on the due date and every third day while a due is overdue.
  3. When money arrives, the treasurer taps Record receipt, picks the member, How was it paid (Cash, Bank or UPI), the reference, Receive into account and Amount received. A part payment pays the oldest due first.
  4. If a member pays more than is due, choose Keep for next dues or Extra as donation.
  5. A member can open My contributions, tap Pay contribution, pay by UPI, and tap Submit payment reference. The treasurer sees it under Awaiting verification and taps Accept or Reject.

Dues are amounts expected, and a receipt is income once it is posted. Waive due reduces a due without cash. The treasurer confirms a payment before it is added to the books. The team must set its UPI details first. Example with made-up numbers: Monthly donation ₹200 each from 3 members makes ₹600 of dues a month.

Reimbursements

  1. A member opens Reimbursements and taps Submit reimbursement claim.
  2. Fill in Description, Personal account (one of your My Money accounts with the Teams scope), Amount and Date.
  3. Team balances change only after the treasurer accepts. The treasurer taps Accept or Reject and can give a reason.
  4. After accepting, the treasurer taps Record reimbursement with the account and amount.
  5. If a claim is rejected, the member can Resubmit rejected claim or Resolve rejected claim. Resolving turns the amount into personal spending with no extra cash movement.

A rejected claim creates no team expense.

Close the books

  1. Open Roles and access and find Close the books.
  2. Choose Close through a date, today or earlier. Nothing on or before that date can be added or changed, not even by approving.
  3. Tap Reopen all dates to free them again.

To stop a team for good while keeping its history, use Archive team in Settings. It makes the history read-only, and pending approvals need to be dealt with first.

Treasurer handover

  1. Open Members, the member’s menu, then Treasurer handover.
  2. Review the team, the current treasurer and the incoming member, then tap Continue.
  3. Confirm your identity with a login from the last five minutes.
  4. The incoming member sees “Treasurer handover awaiting your acceptance” and taps Accept handover.

The current treasurer keeps the role until the handover is accepted. The sender can use Revoke request. Only one handover can be pending at a time.

My Money and Shared together

My Money and Shared are separate books. You can link one entry between them, so your own book shows what the entry means for you while the group sees only the Shared entry. Teams stay separate.

The two switches

  1. Open More and then Transaction preferences.
  2. Link Shared and My Money is on by default. It gives you Add to My Money on Shared entries and Share this expense on My Money entries. It is shown only while My Money is switched on.
  3. Delete linked entries separately is off by default. It is shown only while linking is on.
  4. The same page also holds Ask for a reason when editing or deleting, which is off by default.

If you switch linking off, the Add to My Money card and the Share this expense switch disappear. Links that already exist stay.

Shared to My Money: Add to My Money

  1. Add a Shared expense, or record a payment. Below the form is the Add to My Money card with a switch, off by default.
  2. Switch it on. The Add to My Money form opens, filled in from the entry. Choose the My Money account, which must be a payment account in the same currency. The My Money description and My Money category start the same as in Shared and can differ.
  3. Save. Both books are saved together: the Shared entry for the group and the linked entry in My Money.
  4. If you paid, your account goes down by the cash you paid, your share counts as spending, and the rest stays as money the group owes you.
  5. If someone else paid, no cash leaves your accounts. Your share stays owed to the group. You can also charge it to an account you choose, or tick Transfer to move your owed share with no spending.
  6. When you Settle up with the card on, the default is Balance payment. It clears the owed balance in My Money. Cash moves, and there is no spending or income.

If you are not part of the expense there is nothing to add. Your private labels go on your My Money copy only.

My Money to Shared: Share this expense

  1. Add an expense in My Money, or open a saved one, and switch on Share this expense.
  2. Under Share with a group or person choose who in Share with, then tap Next.
  3. The Shared form opens with this expense filled in. Choose the split. You must be the only payer, and the amount and currency must match.
  4. Confirm the Shared form. It returns to the My Money form without posting. Tap Save there to post.

Only a plain expense from one account qualifies. It must not be linked already, scheduled, a split payment or a claim, and it must have no receipt and not be in Trash. Otherwise the message reads “This transaction cannot be shared.” If you have no group or person yet, it says “Create a group or add a person first.”

For an expense you already saved, one step cancels the old private entry and creates the Shared entry plus the linked My Money entry. My Money keeps its own description, category and notes. Example with made-up numbers: Petrol ₹900 from Wallet cash, shared equally with Anil and Chitra, leaves ₹300 as your spending and ₹600 owed by them.

What is recorded

  1. The linked My Money entry holds the cash you paid as its amount. The list labels it Cash paid when that differs from your share, and shows Your share as a separate line.
  2. Spending reports, budgets and the monthly limit use your share only.
  3. What the others owe you stays in Shared and shows in My Money as owed to you.

Example with made-up numbers: ₹3,000 paid for three people. Cash out is ₹3,000, spending is ₹1,000 and ₹2,000 is owed to you. Switch Add to My Money off and on to see the two books.

Try it One dinner, two books

Shared book as the group sees it

  • Dinner, paid by RaviSplit equally₹3,000
  • Anil owes Ravi₹1,000
  • Chitra owes Ravi₹1,000

My Money only Ravi sees it

  • SBI SavingsCash paid ₹3,000.00 · Your share ₹1,000.00−₹3,000
  • Spending in FoodOnly your share counts₹1,000
  • Owed to you by the groupA receivable₹2,000

With Add to My Money on, the group sees only the dinner and who owes whom. Ravi's My Money shows SBI Savings down ₹3,000 (cash paid), ₹1,000 of spending in Food, and ₹2,000 owed to him.

Sample with made-up numbers.

Edit and delete rules

  1. If you linked an entry and you edit it in Shared, the same form shows the Add to My Money card. Saving corrects the Shared entry and replaces only your own private copy.
  2. If someone else edits a Shared entry you linked, your My Money copy does not change by itself. You get Review shared correction, and your personal record stays as it is until you accept. Only you can do that.
  3. A linked My Money entry cannot be changed or reversed alone. The message says to change it in Shared, or delete the Shared entry first.
  4. With Delete linked entries separately off, deleting either side deletes both. The Shared entry stays in the group as deleted.
  5. With it on, you choose Delete both, Delete Shared only or Delete My Money only.

Delete Shared only changes the group balances and leaves your My Money record as an ordinary entry you can edit. Delete My Money only removes your record, and the group balances do not change. If you recorded a payment against what the entry left owed, delete or reverse that payment first.

What the others can never see

  • People in the person or group see the Shared entry only: the description and category chosen for Shared, the amount, who paid, the shares, the date, notes, and edits and deletes with their reasons.
  • They never see that you linked it, your My Money account name or balance, your My Money description, category, notes, labels or receipts, your budgets, or how you split the payment between your accounts.
  • Linking sends no notice by itself. If you delete only your My Money side, nobody in the group is told.
  • If someone else changes a Shared entry you linked, you decide when to apply it.

Teams and My Money: how they differ

  1. Teams are never linked to My Money. A team account and its opening balance belong to the team’s book. A My Money account and its opening balance belong to you.
  2. The Teams scope on a My Money account offers its name and type to the managers of your teams. When a manager picks it, the team gets its own account with the same name and type, starting at zero. Your balance, opening money, notes and card terms stay private.
  3. To give a team money, open the My Money account, tap Move to team next to Correct opening balance, choose a team you manage and tap Move. In the next update

Move to team works for cash, bank and wallet accounts that hold only their opening balance, and only for a team you can manage in the same currency. If the account has entries the message reads “This account has entries. Only an account with just its opening balance can be moved.”

After the move, the team has the new account with that opening balance. In My Money the opening balance is corrected to zero and the account is archived, with its history kept. With the Teams scope instead, SBI Savings of ₹12,500 stays yours and the team gets an empty SBI Savings account at zero.

Try it Move to team In the next update

My Money

  • Club floatCash · only an opening balance₹11,000

Team: Sunrise Club

  • No Club float account yet.

  • Before: My Money has Club float with ₹11,000. The team has no Club float account.
  • After Move: the team has Club float with an opening balance of ₹11,000. In My Money the opening balance is corrected to zero and the account is archived.

Sample with made-up numbers.

Settings and More

The More tab holds your settings, your plan, your data and your account. This part explains each page and the starting choice of every switch.

The More page

More lists nine rows, in alphabetical order. Tap a row to open its page, and use Back to return.

A red count on the Data & sync row shows items that need attention.

What each row holds

  • Account & securityProfile name, My UPI ID, change email, login methods, App lock, Block screenshots, Invitations for me, Delete account and Sign out.
  • App preferencesBottom bar order, default account and category, the My Money and Teams switches, Themes, Time format and Language.
  • Data & syncSynchronize, Sync status, Export your data and Import Shared history.
  • Master dataAccounts, Categories, Exchange rates, Funds, Team types and Transaction tags.
  • Money & formatsCountry, default currency, number format and currency symbols.
  • My plan and usageYour plan, what you have used and what each plan adds.
  • NotificationsThe notification inbox, phone alerts, email, retention, local reminders and Notice types.
  • Section settingsSettings for each section that is switched on: My Money, Shared and Teams.
  • Transaction preferencesLink Shared and My Money, Delete linked entries separately and Ask for a reason when editing or deleting.

Notifications and notice types

  1. Open More and then Notifications.
  2. The bell in the app bar opens the Notification inbox. It has an unread filter and Mark all as read. Swipe left to clear a notice, and swipe right to mark it read or unread.
  3. Under Notice types each kind has In the app, which covers the notice and the phone alert, and Email.
  4. Email notifications is the master switch. When it is off, the Email switches are disabled, and only security and account emails still go out.
  5. Phone alerts stay off until you allow them. The first-run offer reads “Stay in the loop” with Allow and Not now, and Android asks for permission too.

A choice you already saved stays as it is. The starting choices apply to new accounts. Notices go only to the people in an entry, and nobody is told about their own change. Phone alerts never show amounts on the lock screen, while the email for a notice can carry them. Group administrator handover notices cannot be switched off.

Notification retention keeps read or cleared notices for 90 days by default, from 1 to 364 days. Clear read notifications removes them at once.

Try it The seven notice types and their starting choices

Notice types with In the app and Email switches
Notice typeIn the appEmail
Shared expense changesShared
Payment remindersShared
Team entry changesTeams
Approvals and rolesTeams
Team payments and duesTeams
Monthly summarySummaries
App updates and noticesApp

Sample with made-up numbers.

Language and themes

  1. Open More, App preferences and Language. You can choose English, Malayalam or Hindi.
  2. Open Themes. Mode is System by default, which follows your phone, or you can choose Light or Dark.
  3. Pick a Light look and a Dark look, then Tones, Accent palettes, Background and List layout.
  4. Tap Preview first, then Apply theme. Restore the VioLedger look goes back to the default.
  5. Time format in the same place is 12-hour (AM/PM) by default, or 24-hour. Bottom bar order lets you reorder the tabs, and More always stays last.

When plans start, the VioLedger look and the Soft cards list layout are planned to be free for everyone. Light and dark Tones are planned for Plus. Accent palettes, the Terminal look, backgrounds and the Gradient hero and Compact layouts are planned for Pro. During beta every look is unlocked. A locked look will say “needs Pro or higher” with a See plans button. You can try the looks in the Themes section of the feature tour.

Security and privacy switches

These switches all start off, which means balances are shown and the app does not lock.

  • App lock, Block screenshots and Hide balances work on your phone. Hide balances changes what is on the screen. Exports, reports and notification emails keep real amounts. Screenshots are blocked only while Block screenshots is on.

Your private My Money book is readable only by you. Team books belong to the team. Shared history may be kept after an account is deleted.

Switches and their defaults

Security and privacy switches and their defaults
SettingWhereDefault
App lockMore, Account & securityOff. When on, Lock after starts at Immediately, with 1 minute, 5 minutes and 15 minutes as choices.
Block screenshotsMore, Account & securityOff. When on, it also hides VioLedger in the recent apps list.
Hide balancesThe eye icon in the app barOff, so balances are shown.
Phone alertsMore, NotificationsOff until you allow them.
Quick add from the notification shadeMore, NotificationsOff.

Money & formats

  1. Open More and then Money & formats.
  2. Choose the Country. Choosing a country fills in its currency.
  3. Check the Default currency, which starts as INR. New books use it. Existing accounts and entries keep their own currencies and amounts.
  4. Choose the Number format: Indian, which is the default, International or No grouping.
  5. Switch Currency symbols off to show codes such as INR in place of symbols. It is on by default.

Section settings

  1. Open More and then Section settings. A row appears for each section that is switched on.
  2. My Money has Money helpers, Category picker view and Open category groups at start. Money helpers covers Month starts on day (1 to 28, default 1), Week starts on (Monday by default), the budget notice switch, Savings goals and Category rules.
  3. Shared has Payment reminders, Icons, List settings and Enable advanced features for the Add expense form.
  4. Teams has team list preferences and Requests & approvals.

My Money and Teams each have a switch in App preferences, on by default. Turning one off hides its tab, its cards and its add actions, and keeps your records. Example with made-up numbers: Month starts on day 25 makes the report period Current month run from the 25th to the 24th, while the dashboard cards still use calendar months.

Export your data

  1. Open More, Data & sync and then Export your data.
  2. Choose the book: My Money, a group or a person. Then choose the Period, Type, Account and Category, or type text the description or note contains. Include reversed entries is off by default.
  3. The screen shows how many entries match. Tap Export Excel, Export PDF or Export CSV. Your phone’s share sheet then lets you send the file, for example to Drive.

An export is a statement of entries. VioLedger has no backup file and no restore. Your entries are saved on your phone and kept on the server by syncing, and Synchronize and Sync status show where things stand. Export is planned from the Pro plan when plans start.

Delete your account

  1. Open More, Account & security and then Delete account.
  2. Export your records first. A team Administrator or officer, and a group administrator, must hand over their role before deleting.
  3. Type DELETE and confirm your identity again.

Your private My Money book and its files are removed. Shared financial history is kept with an anonymised identity. Deleting the account does not cancel a Google Play subscription, so cancel that in Google Play. The page Delete your account has the details.